Event Coordinator
Company: Scripps College
Location: Claremont
Posted on: April 22, 2024
Job Description:
Claremont, CAJob Posting Title:Event CoordinatorJob
Description:PRIMARY PURPOSE/GENERAL DESCRIPTION:Reporting to
theAssistant Director ofPublicEvents,the Event Coordinator monitors
the day-to-day operation of the Event Management System (EMS),
assists campus event planners by providing resources to support
their events, and provides administrative support to the Public
Events department.DESCRIPTION OF DUTIES AND
RESPONSIBILITIES:ESSENTIAL FUNCTIONS:This information is intended
to be a descriptive of the key responsibilities of the position.The
list of essential functions below does not identify all duties
performed by any single incumbent in this position.Perform other
duties as assigned.
- Manage reservation scheduling of College venues through
EMS.
- Provide guidance and assistance to campus partners using
EMS.
- Manage College event calendar with department leadership.
- Coordinate with campus partners for event promotion for public
events, signature events series, and annual College-wide
events.
- Maintain detailed procedures, processes, and training of
student interns.
- Assist department leadership in supporting and planning public,
signature, and College-wide events on campus.
- In partnership with the Facilities Department, coordinate
logistics for setting up events on campus.
- Provide administrative support for the department.
- Active support for the College's Principles of Community and
Principles of Diversity in the performance of job duties.REQUIRED
KNOWLEDGE, SKILLS, ABILITIES:Individuals must possess knowledge,
skills and abilities to successfully perform the essential
functions of the position, or be able to explain or demonstrate how
the essential functions will be performed, with or without
reasonable accommodation, using some other combination of skills
and abilities.
- Knowledge of project management; experience supporting events
is a plus.
- Strong verbal and written communication skills.
- Strong interpersonal skills.
- Ability to work with representatives from public and private
entities.
- Ability to handle potentially sensitive situations.
- Experience working with MS Office Suite.
- Working knowledge of event reservation software (EMS).
- Experience working with WordPress.QUALIFICATION
STANDARDS:EDUCATION & EXPERIENCE:Bachelor's degree,oranycombination
of education, training or experience that provides the required
knowledge, skills and ability to perform the job.Two to three years
of administrative or related coordinator or event experience is
preferred.LICENSES / CERTIFICATES:None.OTHER:HOURS & CLASSIFICATION
AND STATUS:This is a regular status, full-time, benefits-eligible,
non-exempt position.The regular hours for this position are
Monday-Friday 8:00 a.m.-5:00 p.m.Hours will vary due to needs of
the College or department including occasional evenings and
weekends.Hourly rate range: $22-$24.50. The hourly rate of the
finalist(s) selected for this role will be set based on a variety
of factors, including but not limited to, internal equity,
experience, education, specialty, andtraining.SUPERVISORY
RESPONSIBILITY:None.Work EnvironmentThe work environment
characteristics described here are representative of those an
employee encounters while performing the essential functions of the
job.Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.The noise
level in the work environment is quiet to moderate.Physical and
Mental RequirementsAbility to maintain good concentration level
while dealing with interruptions; attention to details with
emphasis on accuracy; capable of giving, receiving, and analyzing
information, formulating work plans, and articulating goals and
action plans.Sitting in a normal seated position for extended
periods of time.Standing for extended periods of time. Reaching and
extending hand(s) or arm(s) in any direction.Finger dexterity
required to manipulate objects with fingers rather than the whole
hand(s), or arm(s), for example, using a keyboard.Communication
skills using the spoken word. Ability to see within normal
parameters.Ability to hear within normal parameters.Ability to bend
and stoop, for example, to file.Ability to move about.Ability to
lift and carry short distances up to 20 lbs., for example to lift
or move office supplies, files, books and packages.At-Will
EmploymentRegular employment at the College is for no specified
period of time; conditions and status of employment (hours, pay,
title, duties, etc.) are subject to change at any time.Scripps
College is an At-Will employer.Employees, and likewise the College,
are free to end the employment relationship at any time, for any
reason, with or without notice or cause, unless otherwise
prohibited by law.
Keywords: Scripps College, El Monte , Event Coordinator, Other , Claremont, California
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